Executive Assistant Business Development

About Compiler: Compiler is a small, woman-owned software consultancy. Compiler helps service-oriented government agencies build open source, human-centered, secure, agile solutions to support the delivery of government services that increase equity of opportunity.

Our team specializes in building software applications around data for operations support and performance management including: data standards development, data engineering, data cleaning, extract transform and load (ETL) workflows, custom application programming interface (API) development and integration, data integration, data pipelines, data analytics, and data science. Our team’s subject matter expertise in transportation, housing, and homelessness provides depth and quality to the services we design and the applications we build.

Role

In this role, you will ensure Compiler writes and submits high quality and competitive bids on time for opportunities that align with our core values. Bid opportunities we respond to are almost exclusively from government agencies and require detailed formal response packages. These bid opportunities are often called Request for Proposals (RFP) or Request for Qualifications (RFQ), but names and acronyms vary by government agency.

This role is internal and not client-facing. You’ll report directly to founder and managing partner Vyki Englert, and collaborate with team members in marketing, operations, engineering, design, and product. You’ll have access to modern tools to help you get your work done in a remote environment. This role is located in Los Angeles as the work requires occasional access to the office.

This is a full-time, salaried position (W2) with benefits. Full-time employment at Compiler is thirty (30) hours per week.

Responsibilities

• Write proposal materials. You will be responsible for writing accurate and concise bids, often 6 to 20 pages, yourself. You will be writing about software development, data engineering, public policy, open source licensing, and public transportation. Compiler teammates will assist you in learning about these issues. You will engage team members to get the proper information, and be responsible for ultimately writing the bids in the proper format. You’ll be responsible for maintaining versions of standard narrative components, for example a description of company history or our commitment to equity. Government contracting is complicated and requires long-form narrative descriptions of our company, our prior work experiences, our qualifications or certifications, our approach to new work and more. You will also help team members keep updated resumes on file.

• Project manage bids. In addition to the written contents, contract proposals have complex and detailed requirements – like copies of proof of insurance or signed affidavits of compliance with laws. You’ll create checklists, fill our compliance forms, help staff meet their deadlines, ensure our response package meets all requirements, and lastly organize for signatures and submission. As necessary, you’ll organize meetings, agendas, and notes. This work will occasionally require you to be in the office to print or scan documents.

• Triage executive and shared inboxes. As a small firm, we get a lot of important emails and junk email to a few shared inboxes. You’ll filter and triage these messages creating tasks and handing them off to the appropriate staff. You’ll collaborate with other team members to design and implement automations when appropriate. Our team seeks to move work out of email as much as possible into chat and tasks.

• Promote and support conference attendance. You will research and track conference opportunities, and with the team to prioritize conferences Compiler should have a presence at and/or that help individual team members meet professional development goals. As needed, you will assist team members in selecting conferences to attend, submitting budget requests, and booking travel.

Required Qualifications

• Experience with grant writing or similar technical project writing
• Ability to work independently and self-direct towards goals not tasks
• A personal and professional commitment to bring anti-racist principles to your work

Preferred Qualifications

• Proficient in Google Suite, Outlook, and calendaring tools (Doodle, Calend.ly, etc.)
• Comfortable following up with internal and external contacts, encouraging accountability from meeting participants
• Willingness to learn and adapt to new productivity tools and applications (Lastpass, ClickUp, Copper, Zapier, etc.)
• Experience with CRMs a plus
• Experience working with or in proximity to government
• A love of public transit

Education

• Per company policy, this position has no formal educational requirements

Start Date

• Mid-February 2023

Compensation

• $65,000 annually based on qualifications and experience
• Paid time off: fifteen (15) days paid time off (PTO) and ten (10) sick days annually, federal holidays, and annual holiday closure between December 23 and January 1
• 100% company-paid medical, dental, and vision insurance premiums for employees; 50% company-paid insurance premiums for employees’ dependents
• 100% company-paid short- and long-term disability insurance
• Discretionary budget for home office and/or professional development
• 401k contribution
• Company-provided laptop
• Co-working pass for office in downtown Los Angeles

Location and Work Hours

• Applicants must be residents of Los Angeles County
• Remote work is okay, but some time in the downtown LA office is required; Compiler is a member of the Los Angeles Cleantech Incubator (LACI) / LaKretz Innovation Campus in downtown Los Angeles, CA
• The office is a few blocks from the new Metro Little Tokyo / Arts District station that’s expected to open in February 2023. There’s also a Metro Bike Share station on our block.
• Flexible working hours; expect an overlap with Pacific Time. The current team is spread across Pacific and Eastern time zones in the US.

To Apply

• Applications accepted December 1st – December 31st
• Using the linked form below, please provide a brief introduction and upload your resume.
• Cover letters are not expected and extra weight in scoring will not be given to those that include them
• Writing samples will be requested as part of second round interviews

Apply Now

In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on race, color, ancestry, national origin, religion, education, age, gender identity, sexual orientation, marital domestic partner status, familial status, disability status, or veteran status. We will consider for employment qualified applicants with arrest and conviction records. #banthebox